fleet management

A company's grey fleet refers to the collection of employees'personal vehicles been used for the business's business journeys. Fleet management involves piecing together steps, procedures and policies to manage and regulate the use of employees'vehicles for work related travels. fleet management

All the Companies that set up this type of fleet are those whose employees do not need to go on lots of business related trips. Grey fleet is viewed by most as a price saving alternative to buying or renting cars simply for the business's business related trips especially when the mileage travelled by employees for business every month or year is very low. For some of those companies, here is the strategy to use but for some it isn't. There are many factors that is highly recommended before deciding to select the grey fleet option instead of purchasing or leasing several cars for business related trips. If the grey fleet is properly set up and managed it will surely cost the business a lot less than other options.

Most folks are of the opinion that managing a grey fleet only costs a business the mileage expense claims made by drivers for every journey they make and that employers aren't responsible for the employees when they are using their private cars for business. These are huge misconceptions as the business typically is not only responsible for the employees when they are using their personal cars but typically have to position these employees'cars on the business's insurance and manage them like the business owns them.

A grey fleet manager or management software could be necessary with regards to the size of the fleet. If it is a small-sized fleet, a fleet manager who'll be responsible for managing everything linked to the fleet might be adequate as typically good use of Microsoft excel will do for managing all grey fleet related data. Where in fact the fleet is really a large one, a fleet management software is likely to be required to manage every one of data linked to employees'vehicles. There are a few major factors that ought to be consider when deciding whether your company should set up this type of fleet.

Very first thing you need to think about is how your company intends to manage the grey fleet, Policies must be put set up to make sure both driver and the business's safety and compliance to road rules. This can be done by ensuring license checks, vision checks, driver risk assessment, online driver training, vehicle safety inspections, MOT checks and insurance checks are regularly carried out on all drivers and their vehicles.

Carry out research on which alternatives your company has asides creating a grey fleet by comparing the fee, risks and benefits of creating a grey fleet instead of purchasing, hiring or leasing vehicles solely for company use. Also there is a need certainly to see if employees'vehicles are fitted to the sort of journey that they can be properly used for.

Find out when there is an alternate way for the employee to close that deal or have that extremely important meeting without going on a small business trip. Discouraging needless business trips will help your company save some money. A lot of organizations now use video conferencing applications to own meetings using their business partners in place of travelling.

The organization will need to consider Health and safety risks to its employees who're also the grey fleet drivers. Duty of care compliance rules which all fleet drivers will need to comply with should really be set up. Also the business will need to be checking and managing the CO2 emission of the vehicles within their grey fleet. vehicle tracking systems

In conclusion, grey fleet has its benefits if policies and rules have been in place for it to be properly managed. If your company is considering one, weigh your choices and when it appears to be the best one then select it.

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